| Finding | Number |
|---|---|
| Two gifts decide the year. Six donors at $25K+ were 81% of FY2026; the Haque family alone was 35%. They skipped FY2025 and the year collapsed to $84K. | 57% top-2 |
| Three in four donors do not return. Retention fell from 39% (FY24→25) to 25% (FY25→26). Nineteen donors have given all three years. | 25% |
| The middle is thin and flat. Donors giving $1K–$25K: 13, 16, 19 across the three years, contributing $60K–$125K. | 19 donors |
| Dollars arrive in three months. December 37%, February 26%, March 23% of Annual Fund dollars; July–November under 4%. | 86% |
| The database is incomplete. Overflow holds ~21% of FY2025 ledger giving and ~88% of FY2026; roughly $335K of FY2025 gifts have no donor record. | 21% / 88% |
| Item | Status |
|---|---|
| Donor list, 330 records with FY24–26 giving, status and tier (workbook: Donor List tab) | Ready |
| Donor statistics: average gift, median gift, total donor revenue, both views (Donor Stats tab) | Ready |
| Tuition rates: $23,200 Academy sticker, discount and net tuition economics (Tuition & Aid tab) | Ready |
| Constituency coding (parent, grandparent, board, church, foundation) in the workbook’s cream column | You |
| Reconcile FY2025 offline gifts (checks, DAF, stock) from QuickBooks into the list before loading Bloomerang | You / Isaac |
| Confirm the Nest (preschool) rate card and any per-division rates | You |
| Metric | FY2024 | FY2025 | FY2026 | 3-year |
|---|---|---|---|---|
| Total donor revenue | $380,611 | $84,215 | $712,546 | $1,177,372 |
| Number of donors | 124 | 121 | 63 | 223 unique |
| Number of gifts | 210 | 241 | 116 | 567 |
| Average gift size | $1,812 | $349 | $6,143 | $2,077 |
| Median gift size | $100 | $100 | $150 | $100 |
| Average giving per donor | $3,069 | $696 | $11,310 | $5,280 |
| Largest single gift | $250,000 | $10,000 | $250,000 | $250,000 |
| Donors at $1,000+ | 16 | 16 | 25 | |
| Donors at $25,000+ | 3 | 0 | 6 |
| Metric | FY2024 | FY2025 | FY2026 | 3-year |
|---|---|---|---|---|
| Total through Overflow | $382,509 | $86,677 | $720,457 | $1,189,643 |
| Donor records | 140 | 135 | 183 | 330 unique |
| Transactions | 266 | 327 | 361 | 954 |
| Average transaction | $1,438 | $265 | $1,996 | $1,247 |
| Median transaction | $50 | $50 | $30 | $48 |
| Average per donor record | $2,732 | $642 | $3,937 | $3,605 |
| General ledger | FY2025 (11 mo) | FY2026 (full year) | FY2026 budget |
|---|---|---|---|
| Direct contributions (individual, board, corporate, foundation) | $348,755 | $552,886 | $410,000 |
| Grants without restrictions | $6,000 | $189,577 | $0 |
| Special events, net of direct costs | $56,291 | $66,510 | $0 |
| Total philanthropy | $411,046 | $808,973 | $410,000 |
| Recorded in Overflow (all transactions, full year) | $86,677 | $720,457 | |
| Overflow coverage of ledger (gross events) | 21% | 88% |
| Category | FY2024 $ | FY2025 $ | FY2026 $ | FY2024 # | FY2025 # | FY2026 # |
|---|---|---|---|---|---|---|
| Annual Fund | $358,168 | $48,831 | $712,546 | 46 | 69 | 116 |
| Gala / event (tickets + paddle raise) | $22,443 | $35,384 | – | 164 | 172 | 0 |
| Sales / fees / tickets (theater, movie night, swag, childcare) | $1,898 | $2,462 | $7,911 | 56 | 86 | 245 |
| Total | $382,509 | $86,677 | $720,457 | 266 | 327 | 361 |
| Annual giving level | FY24 donors | FY24 $ | FY25 donors | FY25 $ | FY26 donors | FY26 $ | FY26 share |
|---|---|---|---|---|---|---|---|
| $25K+ | 3 | $305,000 | 0 | – | 6 | $576,843 | 81% |
| $5K–24,999 | 4 | $45,090 | 6 | $46,130 | 10 | $112,781 | 16% |
| $1K–4,999 | 9 | $14,802 | 10 | $17,985 | 9 | $12,377 | 2% |
| $500–999 | 8 | $5,305 | 14 | $8,825 | 12 | $6,900 | 1% |
| <$500 | 100 | $10,414 | 91 | $11,275 | 26 | $3,645 | 1% |
| Total | 124 | $380,611 | 121 | $84,215 | 63 | $712,546 | 100% |
The middle is missing. Donors at $1K–$25K number 13, 16 and 19 across the three years. Twenty-five donors gave $1,000+ in FY2026 out of 63; the base under $500 shrank from 100 to 26 once the gala left the platform, which says most small donors were event guests, not annual-fund givers.
Retention is the leak. Fundraising Effectiveness Project norms sit in the low-to-mid 40s overall and above 60% for repeat donors. DDCA is well below both. New-donor dollars in FY2026 were extraordinary; the retreat question is what it takes to keep them.
Recurring givers are the model and the warning. Constance Bales ($500 a month, every year), Roger Olson, Sarah Swanson, Garrett Spiegel and staff give on a rhythm. Two of the most consistent monthly givers of FY24–25, Stephanie Hamblen and Ashley Lomas, stopped in 2025.
Institutions are under-developed. Reality SF Church ($65K over three years), Rockwater Foundation, National Christian Foundation, Crane Data Center, WAC Oceanview and Bethel Church all gave. There is no church-partnership or foundation strategy behind those gifts yet.
The workbook’s Donor List tab has one row per Overflow record (330), sorted by cumulative giving, with giving by year, gift count, first and last gift, FY2026 status and giving level. Two cream-shaded columns are yours to complete: Constituency (current parent, alumni parent, grandparent, board, staff, church partner, foundation, business, friend) and Notes / next step. Obvious cases are pre-filled. Until parents are coded, family participation rate, the number Herzog will ask for first, cannot be calculated.
| Donor | FY2024 | FY2025 | FY2026 |
|---|---|---|---|
| Promod and Dorcas Haque | $250,000 | – | $250,000 |
| Rockwater Foundation | – | – | $157,700 |
| Anonymous Donor | $100 | – | $54,143 |
| Kyle Matson | – | – | $50,000 |
| Reality SF Church | $25,000 | – | $40,000 |
| Christine and Colin McLean | $30,000 | $10,750 | $25,000 |
| Matthew Shiraki | $835 | $1,200 | $21,184 |
| Adam Yee | $160 | $1,150 | $20,124 |
| Tiffany Mcfarland | – | – | $15,000 |
| Renee Hsia | – | – | $10,000 |
| Scott Sowers | – | $5,280 | $10,000 |
| Business Crane Data Center Inc. | – | – | $10,000 |
| Albert Lee | $21,640 | $4,430 | $9,973 |
| Constance Bales | $5,500 | $5,500 | $6,500 |
| Scott Toombs | – | – | $5,000 |
| andrew.baumann3@gmail.com | – | – | $5,000 |
| Donor | FY2024 | FY2025 | FY2026 |
|---|---|---|---|
| Christine and Colin McLean | $30,000 | $10,750 | $25,000 |
| Matthew Shiraki | $835 | $1,200 | $21,184 |
| Adam Yee | $160 | $1,150 | $20,124 |
| Albert Lee | $21,640 | $4,430 | $9,973 |
| Constance Bales | $5,500 | $5,500 | $6,500 |
| Tarik El-Ansary | $3,580 | $300 | $1,100 |
| garrett.j.spiegel@gmail.com | $300 | $900 | $1,000 |
| Trisha Mammen | $430 | $770 | $900 |
| christina.m.young@gmail.com | $625 | $1,325 | $600 |
| Matthew Doka | $7,950 | $500 | $500 |
| Mehari M Tesfamariam | $10 | $950 | $500 |
| Rodman Alvarado | $50 | $500 | $500 |
| Tani Tritasavit | $308 | $180 | $400 |
| Suzette Elchico | $50 | $200 | $300 |
| Sarah Swanson | $100 | $200 | $200 |
| stephanie.manna86@gmail.com | $25 | $115 | $50 |
| whitneyarmentrout@gmail.com | $50 | $30 | $50 |
| Mana Yamamoto | $250 | $175 | $50 |
| Brittany Yeager | $400 | $15 | $50 |
| Donor | FY2024 | FY2025 |
|---|---|---|
| Albert and Renee Lee | – | $11,200 |
| Ben Chelf | $10,000 | – |
| Maria Choi | – | $8,400 |
| Sam and Betty Young | – | $5,000 |
| Stephanie Hamblen | $2,382 | $2,380 |
| Juliet Chung | $360 | $2,320 |
| Bill McGee | $2,340 | $50 |
| Emilia Falkowska | $1,075 | $760 |
| David Moore | – | $1,600 |
| Ashley Lomas | – | $1,580 |
| Erika El-Ansary | $440 | $1,000 |
| Arlington Family Trust | $1,400 | – |
| Daniel Wright | $1,000 | – |
| Chris Chung | $1,000 | – |
| Donor | Gifts in FY2026 | FY2026 total |
|---|---|---|
| Suzette Elchico | 14 | $345 |
| Tarik El-Ansary | 13 | $1,350 |
| Trisha Mammen | 13 | $972 |
| Constance Bales | 8 | $6,500 |
| Sarah Swanson | 8 | $1,087 |
| Vanessa Amaya | 8 | $143 |
| Roger Olson | 8 | $930 |
| garrett.j.spiegel@gmail.com | 7 | $1,155 |
| Matthew Shiraki | 6 | $21,244 |
| Albert Lee | 6 | $10,084 |
| Donor | FY2024 | FY2025 | FY2026 | 3-yr total |
|---|---|---|---|---|
| Promod and Dorcas Haque | $250,000 | – | $250,000 | $500,000 |
| Rockwater Foundation | – | – | $157,700 | $157,700 |
| Christine and Colin McLean | $30,000 | $10,750 | $25,000 | $65,750 |
| Reality SF Church | $25,000 | – | $40,000 | $65,000 |
| Anonymous Donor | $100 | – | $54,143 | $54,243 |
| Kyle Matson | – | – | $50,000 | $50,000 |
| Albert Lee | $21,665 | $4,560 | $10,084 | $36,309 |
| Matthew Shiraki | $860 | $1,250 | $21,244 | $23,354 |
| Adam Yee | $160 | $1,150 | $20,144 | $21,454 |
| Constance Bales | $5,500 | $5,500 | $6,500 | $17,500 |
| Scott Sowers | – | $5,394 | $10,020 | $15,414 |
| Tiffany Mcfarland | – | – | $15,000 | $15,000 |
| Albert and Renee Lee | – | $11,220 | $170 | $11,390 |
| Renee Hsia | – | – | $10,000 | $10,000 |
| Ben Chelf | $10,000 | – | – | $10,000 |
| Business Crane Data Center Inc. | – | – | $10,000 | $10,000 |
| Matthew Doka | $8,040 | $540 | $545 | $9,125 |
| Maria Choi | – | $8,400 | $330 | $8,730 |
| Tarik El-Ansary | $3,580 | $320 | $1,350 | $5,250 |
| andrew.baumann3@gmail.com | – | – | $5,125 | $5,125 |
| Sam and Betty Young | – | $5,000 | – | $5,000 |
| Scott Toombs | – | – | $5,000 | $5,000 |
| Stephanie Hamblen | $2,402 | $2,390 | – | $4,792 |
| christina.m.young@gmail.com | $680 | $1,400 | $735 | $2,815 |
| Business National Christian Foundation | – | – | $2,777 | $2,777 |
| Item | Amount |
|---|---|
| Cash (all bank accounts) | $199,576 |
| Investments (Ramp Treasury $303,861 · managed portfolio $552,597) | $856,457 |
| Accounts receivable (tuition) | $534,035 |
| Tuition discounts & credits, full year (staff remissions $123,199 · tuition credits $230,900 · financial aid $282,925) | $637,024 |
| Total assets | $2,442,686 |
| Deferred revenue: 2026–27 Academy tuition | $1,942,958 |
| Total liabilities | $2,029,475 |
| Net assets | $413,211 |
| Line | Amount |
|---|---|
| Individual contributions | $250 |
| Preschool tuition (gross) | $16,471 |
| Extended care, facility rental, misc. | $6,590 |
| Total revenue | $23,311 |
| Salaries & related (79% of spend) | $166,362 |
| All other expenses | $45,193 |
| Total expenditures | $211,556 |
| Net operating revenue | ($188,245) |
| Investment activity | $2,001 |
| Net revenue | ($186,244) |
| Line | Amount | Per full-pay equivalent |
|---|---|---|
| Academy tuition billed (gross) | $1,942,958 | $23,200 |
| Less financial aid credits | ($282,925) | ($3,378) |
| Less tuition credits (sibling and other) | ($230,900) | ($2,757) |
| Less staff remissions | ($123,199) | ($1,471) |
| Net Academy tuition | $1,305,935 | $15,594 |
| Economic net tuition (remissions as compensation) | $1,429,133 | $17,065 |
| Discount rate (all discounts ÷ gross) | 32.8% |
Sticker is below market, discounting is above guidance. $23,200 sits under the SF private-elementary average (~$24,300) and roughly half the elite independent rate, while a 30–33% discount rate is above the NAIS median (~22–26%) and the playbook’s 30% ceiling. The board has discussed a glidepath toward 26% by growing gross tuition faster than discounts, not by cutting aid.
Financial aid is the school’s largest donor-funded “program.” $282,925 of aid credits this year, $306,385 to 21 families last year. It is not yet presented to donors as a named scholarship fund they can give to directly.
Capacity, not price, closes the gap. At $15,600 net per seat against a $2.66M budget, the board’s model needs the building filled to ~120 and the Women’s Center to ~165 before the giving need falls from ~$943K toward ~$283K. Philanthropy bridges those years.
The $23,200 rate is as provided by Pastor T; add the Nest (preschool) rate card if Herzog asks for the full schedule. Preschool billed $16,471 in July.
The questions the data raises, grouped so you can pick the two or three you most want Herzog’s trainers to work through with you.
Overflow is incomplete for FY2025: about $86,700 recorded against roughly $421,000 of raised support in the ledger. Offline gifts were not keyed in. FY2026 is about 88% complete; most of the remainder is gala revenue that ran outside the platform.
No FY2026 gala transactions are in Overflow, so the FY2026 donor count understates the households who gave something during the year.
The export mixes gifts with purchases (theater and gala tickets, swag, childcare, movie night, car wash). About $12,000 across three years is clearly non-philanthropic and is excluded from the headline statistics; gala ticket revenue is treated as philanthropic because it cannot be separated from paddle-raise giving.
Nine FY2026 rows have no campaign and are treated as Annual Fund. One $1,500 chargeback is netted in FY2026.
No constituency coding exists, so parent, board and alumni-family participation rates cannot be calculated until the workbook column is filled in.
FY2025 ledger figures are eleven months (through May 2025); FY2026 uses the June year-end close. The July 2026 balance sheet opens net assets at $599,455 versus $610,245 at the June close, a small closing adjustment.
Donum Dei · Overflow Giving by Donor · 3 years (FY2024, FY2025, FY2026 tabs and Overflow Raw Data).
DDCA Financial Statements July 2026 (Statement of Financial Position as of July 31, 2026; Statement of Activity, July 2026).
DDCA June 2026 Financial Dashboard (FY close); May 2026 and February 2026 dashboards; Q1 and Q2 Financials executive summaries; Strategic Plan 2025; Marketing, Enrollment & Communications Playbook v2.
2026–27 Academy tuition rate of $23,200 as provided by Pastor T.
Companion files: DDCA Donor List and Stats FY24–FY26.xlsx · DDCA Herzog Donor Development Pre-Work Brief.docx.